1. Financial Planning and Budgeting:

Assist in the development of program budgets, ensuring they are realistic, aligned with program goals, and compliant with donor requirements.

• Monitor and review the financial status of programs to ensure they are within budgetary limits.
• Support program teams in tracking expenses, ensuring proper allocation of funds.

2. Accounting and Bookkeeping:

• Perform day-to-day accounting tasks including maintaining financial records, journal entries, and reconciliation of accounts for program activities.
• Ensure accurate posting of transactions in the organization’s financial system (e.g., accounting software, general ledger).
• Process invoices, payments, and receipts, ensuring compliance with the organization’s financial policies.
• Reconcile program-related accounts, including bank statements and cash transactions.
• Ensure proper coding and allocation of expenditures to the correct programs and budget lines.

3. Financial Reporting:

• Prepare and submit financial reports for donor submissions, management, and stakeholders as per agreed timelines and formats.
• Assist in the preparation of monthly, quarterly, and annual financial statements for program activities.
• Review program expenditures and provide recommendations on any discrepancies or areas of concern.

4. Compliance and Documentation:

• Ensure all program financial activities are compliant with internal policies, donor regulations, and local laws.
• Maintain proper documentation of all financial transactions, receipts, and invoices in line with auditing standards.
• Assist with the preparation of financial documents for donor audits and monitoring visits.
• Ensure accurate filing of accounting records in a timely and organized manner.

5. Monitoring and Financial Control:

• Regularly review program expenditures to ensure they are in line with the budget and donor regulations.
• Implement and monitor internal controls to prevent financial mismanagement and ensure accountability.
• Identify and report any financial discrepancies or concerns to the Finance Manager or relevant program lead.

6. Payroll and Cash Management (if applicable):

• Assist with payroll calculations and disbursements for program staff and consultants.
• Manage cash flow for program activities, ensuring adequate funds are available for operations and that cash is handled securely.
• Oversee petty cash management, ensuring appropriate documentation and replenishment.

7. Capacity Building:

• Provide financial training and support to program staff to ensure they understand financial management processes and best practices.
• Assist in building the capacity of field office staff to manage finances and accounting in accordance with the organization’s standards and donor requirements.

8. Stakeholder Coordination:

• Collaborate with program managers and teams to ensure the timely and accurate allocation of financial resources.
• Coordinate with external partners (including donors) on financial matters, including reporting and compliance.

9. Other Duties:

• Provide financial input in program planning, monitoring, and evaluations.
• Participate in meetings and discussions related to financial planning, reporting, and implementation.

How to Apply?

Please submit your updated curriculum vitae (CV) for the job of Assistant Manager - Accounts.

The last date to submit your application is 30 June 2026 with subject Job Application – “Assistant Manager - Accounts”. Only shortlisted candidates will be contacted.